Effective date: 1st January 2026

Applies to: www.lungcancereuropeconference.eu and related conference activities managed by Lung Cancer Europe.

1. Who we are

The Lung Cancer Europe Conference is an annual event organised by Lung Cancer Europe, a non-profit organisation supporting lung cancer patient organisations across Europe.

We are committed to protecting your privacy and handling your personal data in line with Swiss and EU data protection laws, including the GDPR.

Data Controller
Lung Cancer Europe
c/o Fiduria AG
Brueckfeldstrasse 16
3012 Bern
Switzerland

Email: info@lungcancereurope.eu

2. What this policy covers

This policy explains how we collect and use personal data through:

• This website (www.lungcancereuropeconference.eu)

• Conference registration and ticketing

• Email updates and mailing lists

• Website analytics and performance tools

• Forms and direct communications related to the conference

• Embedded third-party tools used to display or structure content (including Squarekicker)

3. What personal data we collect

Depending on how you interact with us, we may collect:

• Name, email address, organisation, country

• Contact details, including phone number

• Registration and attendance details

• Accommodation requirements and dates (where applicable)

• Dietary and accessibility requirements (only if you choose to provide them)

• Communication preferences

• Website usage data (such as pages visited and time spent on the site)

We do not intentionally collect sensitive health data through this website.

4. How we collect your data

We collect data:

• Directly from you, when you register, complete a form, or contact us

• Automatically, through cookies and analytics tools

• Via trusted third-party services, including:

  • TicketTailor – conference registration and attendance management

  • Mailchimp – email communications

  • Squarespace – website hosting and forms

  • Google Analytics 4 (GA4) – website usage analytics

  • Google Fonts – website typography (served via Squarespace)

5. Why we collect your data

We use your data to:

• Manage conference registration and attendance

• Communicate essential event information

• Understand how the website is used and improve it

• Respond to enquiries

• Meet organisational, safeguarding, and compliance requirements

• Deliver and evaluate the conference

6. Legal basis for processing

We process your personal data on the basis of:

• Consent – where you have opted in (e.g. email updates)

• Legitimate interest – to organise and deliver the conference

• Legal obligation – where required under Swiss or EU law

7. Where your data is stored

• Website and form data is hosted securely via Squarespace

• Registration data is processed via TicketTailor

• Email subscription data is processed by Mailchimp, which is certified under the EU–US Data Privacy Framework

• Website analytics data is processed by Google Analytics (GA4)

Data is stored on secure servers in Switzerland, the EU, or in jurisdictions with appropriate safeguards.

8. Cookies and tracking

We use cookies to:

• Understand how visitors use the site

• Improve website performance and usability

You can manage or delete cookies through your browser settings. You may also opt out of Google Analytics tracking using available browser tools.

9. Your rights

You have the right to:

• Access your personal data

• Request correction or deletion

• Withdraw consent at any time

• Object to certain types of processing

To exercise your rights, contact: info@lungcancereurope.eu

For security reasons, we may ask for proof of identity. We aim to respond within 30 days.

10. Data retention

• Registration data is kept only as long as necessary to deliver and evaluate the conference

• Email subscription data is retained until you unsubscribe

• Analytics data is retained according to Google’s standard retention periods

11. Children

This website is not intended for individuals under 18. We do not knowingly collect data from children.

12. Changes to this policy

We may update this policy from time to time. Any changes will be reflected by updating the effective date at the top of this page.